Katmai Behavioral Playbooks

Short, practical guides for running fewer meetings, staying visible without interruption, and working naturally in Katmai.

These playbooks focus on behavior, not buttons.

Katmai works when teams change how they show up, communicate, and collaborate. Use these guides to build habits that reduce meetings, increase clarity, and make work feel easier.

Playbook 1: Replace Meetings with Presence

Default to the office, not the calendar.

Instead of scheduling:

• Go to the office
• Walk over to the person you need
• Talk when both of you are there

Most conversations don’t need a meeting. They need proximity.

When to schedule

• Decisions with many stakeholders
• Structured reviews
• Workshops or planning sessions

Playbook 2: Stay Available Without Being Interrupted

Presence is not performance.

You don’t need to talk to be present.

Use simple signals:

• Sit quietly in your office to stay reachable
• Close your door when you need focus
• Mute audio or camera without leaving the space

Your team can see you’re there without pulling you out of flow.

Playbook 3: Walk Over for Fast Answers

Interruptions are lighter than meetings.

If a question comes up:

• Walk over
• Ask it
• Move on

No messages. No links. No waiting.

This replaces:

• “Got a minute?” messages
• Back-and-forth Slack threads
• Delayed decisions

Playbook 4: Let Spontaneous Collaboration Happen

Unplanned work is where momentum lives.

When people share a space:

• Conversations happen naturally
• Ideas collide
• Help appears without asking

Encourage teams to spend time in the office, even when working independently.

Spontaneity only happens when people are present.

Playbook 5: Use Meetings Intentionally

Meetings aren’t bad. Unnecessary meetings are.

When you do meet:

• Meet inside the office
• Keep doors open when appropriate
• Let people walk in or out naturally

Playbook 6: Build a Shared Rhythm

Consistency builds trust.

Encourage:

• Regular presence during overlapping hours
• Familiar “home bases” in the office
• Predictable availability patterns

Playbook 7: Lead by Example

Behavior spreads downward and outward.

Leaders should:

• Be visibly present
• Walk over instead of scheduling
• Hold conversations in the open
• Normalize quick, informal interaction

Teams copy what they see, not what they’re told.

Playbook 8: Reset Old Habits Gently

Change doesn’t happen overnight.

When old habits appear:

• Redirect calmly
• Reinforce the new default
• Avoid policing behavior

Consistency matters more than enforcement.

The Goal

Katmai isn’t about being online more.

It’s about making work lighter, faster, and more human.

These behaviors unlock that value.