Yes, and for client-facing teams it is one of the strongest reasons to have a virtual office at all. Instead of sending a call link, you invite the client into your office: they arrive in a space that looks like your company, see your team at work, and sit down in a meeting room with the people who will do the job. Katmai is built for this. It is a photorealistic 3D office in the browser where your team is on live video, guests join free by link with nothing to install, and it is $25 per user per month with every feature included and no minimum number of users. Most avatar offices allow guests too, but the client sees a character instead of your team, and some cap how long a guest can stay.
This guide is published by Katmai, which makes virtual office software. Competitor guest terms come from each vendor's own pricing page in October 2026; check them before you buy.
What a client sees
On a call, every vendor looks the same: a grid and a shared screen. In a virtual office, the client sees your company. In Katmai they walk into a photorealistic 3D office, see real people at real desks, and meet you in a room. The impression is of a firm with a place, not a freelancer with a link. In an avatar office they see a map and some sprites, which is friendly for an internal team and strange for a procurement director.
What a client needs
For Katmai, a link and a browser. Guests join free, there is nothing to download and no headset, and Katmai recommends 16GB of RAM and an i7 processor or better for the best experience. For other products, check whether a guest needs an account, how many guests a plan allows, and how long a guest may stay.
How each product handles guests
|
Product |
Guests |
What the guest sees |
|
Katmai |
Free, joining by link |
Your team as real people in a photorealistic 3D office |
|
Gather |
Not billed |
Pixel-art avatars on a 2D map |
|
Kumospace |
50 guests on Free and Business, limited features, up to 4 hours a week |
Avatars in a browser space |
|
Roam |
Free |
A map of rooms |
|
Sococo |
Free, joining by link |
A floor map with dots in rooms |
|
Flat.social |
Count toward concurrent capacity |
Video and audio on a 2D map |
|
SoWork |
See SoWork's pricing page |
Avatars in a 2.5D space |
Setting up your office for clients
Give clients somewhere to arrive. Teams that do this well set up a reception area near the entrance, a couple of meeting rooms with the firm's name on them, and a norm about who greets a visitor. In Katmai the Katmai team sets up your spaces during the configuration meeting after your demo, so you describe the rooms you want and they are built for you. Keep client rooms away from the quiet room, and tell the team when a client is due so the office looks like an office.
Meetings that don't need to be scheduled
The real gain is after the first meeting. A client who has been in your office once can come back by the same link for a ten-minute check-in without anyone setting up a call. Contractors and agencies can be given a desk. Candidates can meet the team they would join rather than three separate interviewers on three separate links. Because Katmai guests are free, none of this changes your bill.
What it costs
Katmai is $25 per user per month for your team, with every feature included and no minimum number of users, and guests add nothing. Gather does not bill guests on its Essential plan at $12 per member per month billed annually. Kumospace's guests are free but limited to 4 hours a week, which is fine for a meeting and not for a contractor. Roam and Sococo guests are free. Flat.social counts everyone in the room toward the seats you bought.
FAQ
Can clients join a virtual office without an account?
Katmai guests join by link in the browser, at no charge. For other products, check the vendor's guest terms.
Do virtual offices charge for guests?
Katmai, Gather, Roam and Sococo do not. Kumospace allows guests with limits. Flat.social counts guests toward concurrent capacity.
Is a virtual office better than Zoom for client meetings?
For an ongoing client relationship, yes: the client comes into your office rather than a call link, and can come back without scheduling. For a one-off call with someone who will never try anything new, a call link is fine.
What does a client see in Katmai?
Your team as real people on live video in a photorealistic 3D office, with a meeting room to sit down in. No avatars.
How much does Katmai cost for a client-facing team?
$25 per user per month, every feature included, no minimum number of users and free guests.
Related: Katmai vs Zoom · Virtual office for client meetings vs calls · How to set up a virtual office · Katmai pricing · Book a Katmai demo